Executive Assistant (1 Year Maternity leave Contract)
Mississauga, ON

We are currently recruiting for an Executive Assistant- Mississauga, ON (Maternity Leave Contract)

The Executive Assistant is accountable to the Chief Financial Officer for assisting with a variety of administrative tasks and activities to ensure they are carried out in a timely and professional manner to enable the Chief Financial Officer  to achieve his/her business goals and objectives
Duties & Responsibilities:
1. MEETING AND EVENT ORGANIZATION Organizes recurring and stand-alone meetings and special events, including major company and investor presentations and annual meetings, as required, by performing any of the following duties: formatting and printing of documentation and materials, board of directors’/board committees materials, arranging for catering, location/venue selection and distribution of invitations and information with respect to the event/meeting; preparation, transcription and distribution meeting agendas and minutes to ensure timely and professional event organization and execution.
2.   CALENDAR AND SCHEDULE Maintains the CFO’s daily calendar and uses judgment to ensure that his/her schedule, workload, ongoing initiatives and business requirements are well-balanced, scheduled with sufficient timing allowed and are easy to follow and maintain commitment to.
3. CORRESPONDENCE AND REPORTING At the direction of the CFO, prepares correspondence, reports and materials for presentations and distribution for various purposes, composes and/or edits a variety of documents, confidential memoranda, contracts and/or proposals and presentations for signature and approval.
4. RESEARCH AND ANALYSIS Completes recurring and ad-hoc research, analysis and reporting, frequently highly confidential in nature, to provide background information and insight into various topics and areas for the purpose of reporting or business decision.
5. TRAVEL ARRANGEMENTS Arranges transportation, accommodation and vehicle reservations, prepares travel itineraries, compiles and processes business expense reports, as required.
6. INVESTOR SUPPORT Responds to various investor inquires and information requests, prepares and disseminates various public documents, such as press releases and other corporate communication materials.
7. GENERAL ADMINISTRATION Performs general administrative duties for the CFO including distribution of mail, photocopying, etc., and assisting with performing various data input activities and facilitate effective cross-functional communication, as required.      
Minimum Requirements:
Skills, Knowledge, Experience and Education
-High School or College diploma in a related field (e.g. Office Administration, Business Administration etc.) or equivalent
-Minimum of 2 years of relevant administrative and personal assistant type of experience at the executive level
-Previous experience in real estate industry
-Advanced knowledge of MS Office applications.
Core Competencies
-Excellent communication skills both written and verbal
-Strong organizational and time management skills
-Strong analytical skills
-Strong interpersonal skills
-Ability to confidently deal with employees at different levels in the organization
-Ability to deliver quality results under pressure and within tight timelines
-Systematic thinker
-Professionalism handling sensitive and confidential information
-Balanced temperament.
Additional Requirements:
Please submit your resume via email to careers@morguard.com quoting "Executive Assistant" in the subject line.
Please note that only those applicants selected will be contacted. 
Expiry Date: Wednesday, October 02, 2013

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