Duties & Responsibilities:
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1. LEASE DOCUMENTATION
Drafts and amends leases and lease-related documentation based on signed offers for execution by tenants and senior management; reviews executed documents for completeness and accuracy, approves and prepares documents for landlord execution; liaises within and outside of the organization to arrange for execution of lease and other documentation and distribution of copies; tracks status of lease documentation and approved internal paperwork from proposal to final execution in addition to tracking tenant inducement and real estate commissions information; contributes to improving the business process to expedite lease documentation turnover; may be required to prepare ancillary low-risk lease documentation i.e. storage and parking agreements.
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2. LEASING NEGOTIATIONS AND CORRESPONDENCE
Coordinates negotiation of terms with the lease administration or legal department, tenants and tenants’ lawyers; prepare correspondence relative to offers to lease and other legal documentation and notices; addresses all lease-related inquiries or issues as they arise; prepares all required correspondence relative to lease agreements and ancillary documentation.
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3. SYSTEM INPUT OF LEASE INFORMATION
Inputs revenue modeling, reforecast revenue, lease and insurance certificate information into the company’s business information system for annual business planning and budgeting; timely and accurately inputs set-up, revisions and updates to lease documentation and tenant information into the company’s business information system; may be required to maintain data entry training manual for the office to ensure continuity of information and succession for the department.
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4. LEASING SUPPORT
Assists with marketing and distribution of information to brokers and leasing agents; updates leasing opportunities page on the company’s website to assist with leasing of space; prepares property profiles and other relevant portfolio information for investors upon request; may assist in due diligence in the acquisition or disposition of properties; researches leasing related inquiries from various sources, as required; arranges for the paperwork necessary for obtaining credit reports for prospective tenants; assist with quarterly reporting; places company specific advertising, when required; ensures that rental deposits are received, where required; assists with daily and routine administrative tasks of the department to enable achievement of the common goals and objectives
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Minimum Requirements:
Skills, Knowledge, Experience and Education
• College Diploma in Business, Commerce or Real Estate or equivalent experience
• Administration and Customer Service experience required
• Excellent command of the written English language
• Excellent working knowledge of Microsoft Office applications
Core Competencies
• Excellent attention to detail
• Systematic and analytical thinker
• Excellent communication skills
• Excellent organizational and time management skills
• Able to deliver quality results under pressure and while providing a high level of customer service
• Team player
Additional Requirements:
• Working knowledge of JD Edwards is an asset
• Knowledge of contract law, insurance and environmental law, and property management an asset
• Real Estate license or desire to enroll in the program and meet licensing requirements post-hire is an asset
Contact: