Leasing Assistant
Ottawa, ON
We are currently recruiting for a Leasing Assistant  - Ottawa, ON
The Leasing Assistant is accountable to the Director, Lease Administration for providing administrative services in support of the lease documentation process as well as for supporting various leasing activities for the assigned portfolio of properties within a geographic region to contribute to the timely and accurate execution of lease paperwork and maintenance of high occupancy rates for the assigned portfolio.
Duties & Responsibilities:
1.  LEASE DOCUMENTATION Drafts and amends leases and lease-related documentation based on signed offers for execution by tenants and senior management; reviews executed documents for completeness and accuracy, approves and prepares documents for landlord execution; liaises within and outside of the organization to arrange for execution of lease and other documentation and distribution of copies; tracks status of lease documentation and approved internal paperwork from proposal to final execution in addition to tracking tenant inducement and real estate commissions information; contributes to improving the business process to expedite lease documentation turnover; may be required to prepare ancillary low-risk lease documentation i.e. storage and parking agreements.
2.  LEASING NEGOTIATIONS AND CORRESPONDENCE Coordinates negotiation of terms with the lease administration or legal department, tenants and tenants’ lawyers; prepare correspondence relative to offers to lease and other legal documentation and notices; addresses all lease-related inquiries or issues as they arise; prepares all required correspondence relative to lease agreements and ancillary documentation.

3.  SYSTEM INPUT OF LEASE INFORMATION Inputs revenue modeling, reforecast revenue, lease and insurance certificate information into the company’s business information system for annual business planning and budgeting; timely and accurately inputs set-up, revisions and updates to lease documentation and tenant information into the company’s business information system; may be required to maintain data entry training manual for the office to ensure continuity of information and succession for the department.

4.   LEASING SUPPORT Assists with marketing and distribution of information to brokers and leasing agents; updates leasing opportunities page on the company’s website to assist with leasing of space; prepares property profiles and other relevant portfolio information for investors upon request; may assist in due diligence in the acquisition or disposition of properties; researches leasing related inquiries from various sources, as required; arranges for the paperwork necessary for obtaining credit reports for prospective tenants; assist with quarterly reporting; places company specific advertising, when required; ensures that rental deposits are received, where required; assists with daily and routine administrative tasks of the department to enable achievement of the common goals and objectives

1.  Lease Documentation Drafts and amends leases and lease-related documentation based on signed offers for execution by tenants and senior management; reviews executed documents for completeness and accuracy, approves and prepares documents for landlord execution; liaises within and outside of the organization to arrange for execution of lease and other documentation and distribution of copies; tracks status of lease documentation and approved internal paperwork from proposal to final execution; contributes to improving the business process to expedite lease documentation turnover; will be required to prepare ancillary low-risk lease documentation i.e. storage and parking agreements.
2.  Leasing Negotiations and Correspondence Coordinates negotiation of terms with the lease administration or legal department, tenants and tenants’ lawyers; prepare correspondence relative to offers to lease and other legal documentation and notices; addresses all lease-related inquiries or issues as they arise; prepares all required correspondence relative to lease agreements and ancillary documentation.
3.  Lease Input Reviews and interprets lease documents for JD Edwards input for lease information within adequate time lines (e.g. Leases, TADIS, Offers, Assignments, Parking & Storage Agreements, Temporary Agreements, etc.); enters lease documentation in the system and prepares JD Edwards Lease Profiles ensuring accurate and complete capture of information from lease documentation; maintain the integrity and quality of the lease data in accordance with existing standards, guidelines and procedures to ensure an accurate base for reporting and other applications; periodically assists with JD Edwards lease input for Acquisitions, including participation in a lease documents due-diligence process, as required.
4.  System Input of Lease Information Inputs revenue modeling, reforecast revenue, lease and insurance certificate information into the company’s business information system for annual business planning and budgeting; timely and accurately inputs set-up, revisions and updates to lease documentation and tenant information into the company’s business information system.
5.  Lease Administration Performs various tracking activities related to lease administration with respect to rental deposits, Real Estate Trust deposits, trade record sheets, correspondence, tenant inducements, real estate commissions to ensure parties are in compliance with the terms and conditions of the executed lease documentation and all associated risks are mitigated.
6.  Lease Coordination Informs accounting, operations, asset management and any other required departments/personnel of completed lease transactions and any action required by those departments.
Minimum Requirements:
Skills, Knowledge, Experience and Education
College Diploma in Business, Commerce or Real Estate or equivalent experience 
Minimum 2 years of commercial lease administration experience or equivalent
Knowledge of contract law, insurance and environmental law and property management an asset
Excellent command of the written English language 
Excellent working knowledge of Microsoft Office applications.
Core Competencies
Core Competencies
Excellent attention to detail
Excellent organizational and time management skills
Systematic and analytical thinker
Excellent communication skills
Able to deliver quality results under pressure and while providing a high level of customer service
Team player.
Additional Requirements:
Working knowledge of JD Edwards is an asset
Real Estate license or desire to enroll in the program and meet licensing requirements post-hire is an asset 
Bilingualism if posted in Quebec or Ottawa is an asset.
Contact:
Interested applicants are welcome to send in your resume to careers@morguard.com in a word or PDF format and title applications as  “Leasing Assistant – Ottawa, ON” in the subject heading no later than February 6, 2015.
 
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Expiry Date: Thursday, February 12, 2015

© 2015 Morguard   Site Map  Legal Disclaimer   Privacy Policy   Accessibility (AODA) Policy
Morguard, the Morguard logo, and the M design are registered in the U.S. Patent and Trademark Office and are registered Canadian trademarks
Follow Morguard    Morguard on LinkedIn Morguard on Vimeo Morguard on LinkedIn RSS Feeds Email Alerts